We are committed to safeguarding the privacy of our website visitors; this policy sets out how we will treat your personal information.
What Information Do We Collect?
We may collect, store and use the following kinds of personal information:
- information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views, website navigation;
- information relating to any transactions carried out between you and us on or in relation to this website, including information relating to any purchases you make of our goods or services
- information that you provide to us for the purpose of registering with us;
- information that you provide to us for the purpose of subscribing to our website services, email notifications and/or newsletters;
- any other information that you choose to send to us;
A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.
We may use both “session” cookies and “persistent” cookies on the website. We will use the session cookies to: keep track of you whilst you navigate the website. We will use the persistent cookies to: enable our website to recognise you when you visit.
Session cookies will be deleted from your computer when you close your browser. Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date.
Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies. For example, in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of many websites.
Using Your Personal Information
We may use your personal information to:
- administer the website;
- improve your browsing experience by personalising the website;
- enable your use of the services available on the website;
- send to you goods purchased via the website, and supply to you services purchased via the website;
- send statements and invoices to you, and collect payments from you;
- send you general (non-marketing) commercial communications;
- send you email notifications which you have specifically requested;
- send to you our newsletter and other marketing communications relating to our business or the businesses of carefully-selected third parties which we think may be of interest to you by post or, where you have specifically agreed to this, by email or similar technology (you can inform us at any time if you no longer require marketing communications);
- provide third parties with statistical information about our users – but this information will not be used to identify any individual user;
- deal with enquiries and complaints made by or about you relating to the website;
Where you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the license you grant to us.
We will not without your express consent provide your personal information to any third parties for the purpose of direct marketing.
In addition, we may disclose your personal information:
- to the extent that we are required to do so by law;
- in connection with any legal proceedings or prospective legal proceedings;
- in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
- to the purchaser (or prospective purchaser) of any business or asset which we are (or are contemplating) selling; and
- to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.
International Data Transfers
Information which you provide may be transferred to countries which do not have data protection laws equivalent to those in force in our home jurisdiction.
In addition, personal information that you submit for publication on the website] will be published on the internet and may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others.
You expressly agree to such transfers of personal information.
Security of Your Personal Information
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
We will store all the personal information you provide on our secure (password- and firewall- protected) servers.
Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
You are responsible for keeping your password and user details confidential. We will not ask you for your password (except when you log in to the website).
You may instruct us to provide you with any personal information we hold about you. Provision of such information will be subject the payment of a fee. We may withhold such personal information to the extent permitted by law.
You may instruct us not to process your personal information for marketing purposes by email at any time. In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal information for marketing purposes.
Third Party Websites
The website contains links to other websites. We are not responsible for the privacy policies or practices of third party websites.
Please let us know if the personal information which we hold about you needs to be corrected or updated.
General Data Protection Regulation (GDPR)
1. Business Details
This is the privacy notice of Wimpole Aesthetics (Medical) Ltd T/A IVBOOST UK Limited
Our registered office is at:
48 Wimpole Street
Wimpole Aesthetics (Medical) Ltd T/A IVBOOST UK Limited is registered with the Care Quality Commission to provide accommodation for The Treatment of Disease Disorder and Injury and Diagnostic and screening procedures and Surgical procedures. It provides cosmetic surgical procedures to the general public as well as IV therapy and Lyme disease treatments.
2. Aims of This Notice
Wimpole Aesthetics (medical) Ltd T/A IVBOOST UK Limited is required by law to tell you about your rights and our obligations regarding our collecting and processing any of your personal information, which you might provide to us. We have a range of policies and procedures to ensure that any personal information you supply is only with your active consent and will always be held securely and treated confidentially in line with the applicable regulations. We have listed the relevant documents in a later section (6) and can make any available.
3. What Personal Information We Collect About:
As a registered cosmetic surgery provider, we must collect some personal information on our patients, including financial information, which is essential to our being able to provide effective care and support service. The information is contained in individual files (manual and electronic) and other record systems, all of which are subject to strict security and authorised access policies. Personal information that becomes inactive, e.g. from enquiries or prospective patients who do not enter the service is also kept securely for as long as it is needed, before being safely disposed of.
The service operates a safe recruitment policy to comply with the regulations in which all personal information obtained, including CVs and references, is, like patients’ information, securely kept, retained and disposed of in line with data protection requirements. All employees are aware of their right to access any information about them.
3. Third Parties
All personal information obtained about others associated with the delivery of the service, including contractors, visitors, etc. will be protected in the same ways as information on patients and employees.
4. How We Collect Information
The bulk of patients, employees’ and thirds parties’ personal information is collected directly from them or through form filling, mainly manually, but also electronically for some purposes, e.g. when contacting the clinic through its website.
With service users, we might continue to build on the information provided in enquiry and referral forms, and, for example, from consultations with the clinicians, which feed into their treatment’s plans.
With employees, personal information is obtained directly and with consent through such means as references, testimonials and criminal records (DBS) checks. When recruiting staff, we seek applicants’ explicit consent to obtain all the information needed for us to decide to employ them.
All personal information obtained to meet our regulatory requirements will always be treated in line with our explicit consent, data protection and confidentiality policies.
Our website and databases are regularly checked by experts to ensure they meet all privacy standards and comply with our general data protection security and protection policies.
5. What We Do with Personal Information
All personal information obtained on patients, employees and third parties are used only to ensure that we provide a service, which is consistent with our purpose of providing cosmetic surgical procedures, the treatment of Lyme disease and the use of IV infusions therapies which meets all regulatory standards and requirements. It will not be disclosed or shared for any other purpose.
6. How We Keep Your Information Safe
As already stated, the service has a range of policies that enable us to comply with all data protection requirements. Foremost are:
• Access to Employee Data
• Confidentiality of Information
• Consent to Care and Treatment
• Data Protection
• Record Keeping
• Information Governance under the General Data Protection Regulation
• Protecting Personal Data under the General Data Protection Regulation
• Safe Staff Recruitment and Selection
• Patients Users’ Access to Records
• Sharing Information with Other Providers.
7. With Whom We Might Share Information
We only share the personal information of patients, employees and others with their consent on a “need to know” basis, observing strict protocols in doing so. Most information sharing of patients’ information is with other professionals and agencies involved with their treatment, all of which are contained with the EEA. Likewise, we would not disclose information about our employees without their clear agreement, e.g. when providing a reference.
The only exceptions to this general rule would be where we are required by law to provide information, e.g. to help with a criminal investigation. Even when seeking to notify the local authority of a safeguarding matter or the Care Quality Commission of an incident that requires us to notify it, we would only do so with consent or ensure that the information provided is treated in confidence.
Where we provide information for statistical purposes, the information is aggregated and provided anonymously so that there is no privacy risk involved in its use.
8. How Personal Information Held by the Care Provider Can Be Accessed
There are procedures in place to enable any staff member, employee or third party whose personal information we possess and might process in some way to have access to that information on request. The right to access includes both the information and any uses which we might have made of the information.
9. How Long We Keep Information
There are strict protocols in place that determine how long the organisation will keep the information, which are in line with the relevant legislation and regulations.
10. How We Keep Our Privacy Policies up to Date
The staff appointed to control and process personal information in our organisation are delegated to assess all privacy risks continuously and to carry out comprehensive reviews of our data protection policies, procedures and protocols at least annually.